Learning Agreement – Europe (Erasmus+)

Learning Agreement

Study Agreement – a tripartite agreement between a student, VSE and a partner university – approval of courses that will be studied by the student at a partner university abroad. Learning Agreement has to be approved before the departure, changes to courses can be usually made after the arrival at a partner university. Learning Agreement must include subjects worth at least 20 ECTS (faculties might set a higher minimum number of ECTS for their students – please see the faculty’s website or intranet), preferably 20-30 ECTS.

• The responsible person who approves Learning Agreements at VSE is the Vice-dean for academic affairs and/or the Vice-dean for international relations of the respective faculty, eventually the Program Director in case of some programmes taught in English.
• More than a half of the courses (resp. credits) must be taught in the same language in which the student applied for the study abroad programme.
• All courses must be transferable into the student’s study plan at VSE.
• Students going on Exchange within the Erasmus+ Programme fill in an Online Learning Agreement. Some partner universities might require their own specific form.
• Learning Agreement signed by all three contracting parties (i.e. a student, VSE and a partner university) has to be uploaded into Checklist in InSIS in PDF/jpeg/word format before the signature of the Grant Agreement.

Groups of courses in the study plan at VSE

Courses studied abroad are usually transferred into a group of elective courses of a major specialization (faculty electives) or a group of optional courses (general electives).

If you want to recognize a course studied abroad into a group of compulsory courses of a major specialization, or any course (compulsory or elective) of a minor specialization, you need to consult your Learning Agreement not only with a Vice-dean, but also with the guarantor of the respective subject at VSE.

Online Learning Agreement (OLA):

• Student will receive an email from no-reply@learning-agreement.eu with a link to his/her online profile.
• Student needs to fill in all the required data into the pre-filled Online Learning Agreement (OLA) (which can be found at https://learning-agreement.eu/), including information about the courses he/she will be studying at the partner university abroad and the groups of courses in the study plan into which these courses will be transferred at VSE. Both parts of the study programme, i.e. tables A and B, must be filled in and the number of credits in both tables must correspond (see instructions here).
• Student will sign the Learning Agreement online (by means of a mouse or a touchpad) and will send the document for approval. The Vice-dean will either approve the document by his/her signature, or give back with comments. Finally, the partner university will sign the Learning Agreement online and the document will be complete.
• Student can download the Learning Agreement as PDF in his/her profile (in any stage of the process). The PDF signed by all three parties must be uploaded into checklist in InSIS.

If a partner university does not accept OLA, contact your coordinator at the International Office for further instructions.

Learning Agreement “Changes”

All changes must be approved by the faculty before they occur. The completely signed document (by student, the partner university and the respective Vice-dean at VSE) has to be uploaded to the checklist in InSIS no later than 14 days after the end of the mobility. If there are no changes to subjects, student does not fill in the Learning Agreement “Changes”.

Online Learning Agreement (OLA):

• Student fills in changes to the Online Learning Agreement in his/her online profile.
• The change in number of credits in table A and B must correspond.
• Student will sign the Learning Agreement online (by means of a mouse or a touchpad) and will send the document for approval. The Vice-dean will either approve the document by his/her signature, or give back with comments. Finally, the partner university will sign the Learning Agreement “Changes” online and the document will be complete.
• Student can download the Learning Agreement as PDF in his/her profile (in any stage of the process). The PDF signed by all three parties must be uploaded to the checklist in InSIS.

If a partner university does not accept OLA, contact your coordinator at the International Office for further instructions.