Transfer of credits

In accordance with the Study and Examination Rules of VSE, students are obliged to apply for a transfer of credits into their study plan at VSE. Students must apply for a transfer of credits by the end of the semester following the semester spent abroad. Study abroad mediated by VSE must be recognized in full, i.e. all courses completed successfully will be recognized and for all courses failed, the corresponding number of credits will be subtracted from registration coupons.

How to apply for transfer of credits

  • After the Learning Agreement “Changes”, Confirmation of Study Period (applicable only to Erasmus+), the verified* Transcript of Records, the final report in InSIS, and the REPORT ON STAY ABROAD submitted via Beneficiary Module are marked as completed in your checklist, you will receive instructions from your coordinator to submit an application for transfer of credits. Always submit your application only upon previous instruction from your coordinator.
  • You already have the Courses of the individual study plan for abroad filled out in InSIS (Student’s portal -> My College Abroad -> Learning Agreement – Study plan Abroad). Make sure that the course codes, course names, and the number of ECTS are correct (compare them with your Transcript of Records).
  • Courses to be recognized into your VSE study are in the table Courses of the individual study plan at home being completed abroad – click on Modify and fill in the Mode of completion, Result (grade), Type of group to which the courses will be recognized, and theActual date of completion.
  • Number of ECTS in both tables („Courses of the individual study plan for abroad” and  „Courses of the individual study plan at home“) should equal.
  • The application is sent to the Contact Center using the „Apply for Recognition button“ (you can also attach supporting documents – e.g. approval of the course guarantor in case of compulsory courses).

*The Transcript of Records has to be sent directly to the International Office by email or be otherwise verifiable.

Groups of courses in the study plan at VSE

Courses studied abroad are usually transferred into a group of elective courses of a major specialization (faculty electives) or a group of optional courses (general electives).

If you want to recognize a course studied abroad into a group of compulsory courses of a major specialization, or any course (compulsory or elective) of a minor specialization, you need to consult your Learning Agreement not only with a Vice-dean, but also with the guarantor of the respective subject at VSE.

For the purpose of transfer of credits into the study plan at VSE, unused registration coupons for the respective groups of courses, eventually spare registration coupons, are used.

Transfer of credits

ECTS credits are usually not converted in any way and are transferred in the same amount as assigned by the partner university, eventually in an amount modified by the Vice-dean (e.g. due to technical reasons, half credits are not possible to enter into the study system, it is therefore necessary to round them off).

If a partner university does not use the ECTS system, credits will be converted according to the rules of the partner university that are usually enclosed to student’s Transcript of Records, or will be converted by a Vice-dean. The recommended credit conversion guide of non-ECTS credits is in the download section below.

Transfer of grades

The decision about transfer of grades is fully in a Vice-dean’s competence.

If a student passes a course at a partner university, VSE does not examine if the student passed the course also according to Study and Examination Rules of VSE (i.e. student does not have to achieve at least 60 % of points as stated in the article 13 of the study rules), or if the exam has been passed on the first attempt.

Bonification of credits when registering after a semester abroad

Beginning September 1st, 2022, all students who have been on a field trip or internship in the past semester will be awarded a credit bonus in automatic enrollment that will remove their enrollment disadvantage if they have not yet had their field trip credits properly recognized.

The maximum amount of the bonus is 30 ECTS. The number of credits that the student has already had recognised or earned in the semester is deducted from this amount. If the student fails to have the courses recognized in time for the registration deadline and does not earn other credits in the semester, the student will receive a 30 ECTS bonus for registration. The student will receive a bonus of 6 ECTS if he/she has 24 ECTS recognized from the trip.

Of course, the bonus only works if the student registers properly for the courses. The bonus only works for the three rounds of automatic enrolment and does not appear in the credit statistics.