Learning Agreement

Learning Agreement

Study Agreement – a tripartite agreement among a student, VSE and a partner university on the courses that will be studied by the student at a partner university abroad and on the transfer of those courses into the student’s VSE study plan. Learning Agreement has to be approved before the departure, changes to courses can be usually made after the arrival at a partner university. Learning Agreement must include subjects worth at least 20 ECTS (faculties might set a higher minimum number of ECTS for their students – please see the faculty’s website or intranet), preferably 20-30 ECTS.

• Students going on Exchange overseas, to Switzerland or within the CEEPUS programme fill in the Learning Agreement in InSIS (see manual below). Some partner universities might require their own specific form.
• The responsible person who approves Learning Agreements at VSE is the Vice-dean for academic affairs and/or the Vice-dean for international relations of the respective faculty, eventually the Program Director in case of some English-taught programmes.
• The Learning Agreement approved by VSE must be downloaded from InSIS by the student and sent for signature to the partner university abroad. Afterwards, the fully approved Learning Agreement must be uploaded to the checklist in InSIS before the departure to the partner university.
• Both parts of the study programme, i.e. tables A (Study program at the Receiving institution) and B (Recognition at the Sending institution), must be filled in and the number of credits in both tables must correspond.
• More than a half of the courses (resp. credits) must be taught in the same language in which the student applied for the study abroad programme.
• All courses must be transferable into the student’s study plan at VSE.
• If the host university does not use the ECTS system, it is necessary to convert the number of credits to ECTS (please find the recommended credit conversion guide below). Please always round the number of ECTS to integers.

Groups of courses in the study plan at VSE

Courses studied abroad are usually transferred into a group of elective courses of a major specialization (faculty electives) or a group of optional courses (general electives).

If you want to recognize a course studied abroad into a group of compulsory courses of a major specialization, or any course (compulsory or elective) of a minor specialization, you need to consult your Learning Agreement not only with a Vice-dean, but in particular with the guarantor of the respective subject at VSE (there is an application form called The approval of a compulsory course before the study Abroad in Contact centre in InSIS designated for this purpose).

Learning Agreement “Changes”

All changes must be approved by the faculty before they occur.

• If there are any changes to courses studied abroad comparing to the courses listed in the Learning Agreement, the student fills in the changes to the Learning Agreement in InSIS and submits these changes for approval. Some partner universities might require their own specific form.
• The Learning Agreement “Changes” approved by VSE must be downloaded from InSIS by the student and sent for signature to the partner university abroad. Afterwards, the fully approved Learning Agreement “Changes” must be uploaded to the checklist in InSIS during the exchange stay, but no later than on the last day of the mobility.
• The change in number of ECTS in table A and B must correspond.
• It is possible to fill in the changes to the Learning Agreement in InSIS repeatedly.
• The manual with printscreens is available for download below.
• If there are no changes to courses, student does not fill in the Learning Agreement “Changes”.