Erasmus+ Staff training mobility

Erasmus+ Staff Training Mobility enables academic and non-academic staff members of VSE to develop their professional knowledge and skills, exchange good practice, and strengthen international cooperation through training activities abroad.

Who can participate? Academic and non-academic staff members of VSE.
Where? At a higher education institution or another public or private organisation active in the field of education or the labour market located in Erasmus+ Programme Countries.
Why? To acquire new knowledge, skills, and good practice from international partners and support professional development.
How? Through professional training, job shadowing, study visits, workshops, and seminars.
Please note: Conference attendance is not eligible for Erasmus+ funding.

Application procedure

Staff interested in participating are requested to complete the online form.

Financial Support

The Erasmus+ grant is awarded in accordance with programme rules and consists of:

Individual support, calculated according to the destination country and the number of eligible mobility days.
Travel support, determined by the distance between the registered location of VSE and the host institution, as calculated using the European Commission Distance Calculator.

For the purpose of grant calculation, the duration of the mobility includes the days spent carrying out the mobility activity and, where applicable, eligible travel days.

Start of the activity: the first day at the host institution.
End of the activity: the last day at the host institution.
Travel days: for standard (non-green) travel, up to one travel day before the start of the activity and one travel day after its completion may be included in the mobility duration.

For destinations within 500 km, participants are encouraged to choose green travel options, such as rail, bus, or car-sharing (i.e. at least two people travelling together to the same destination). Further information is available from the International Office.

Should the actual costs exceed the approved mobility budget, participants are responsible for securing any additional funding from alternative sources

Required Documents Before Mobility
Erasmus+ Documents

Before the mobility, participants are required to complete the following Erasmus+ documents:

Mobility Agreement – Staff Mobility for Training
Participant Grant Agreement, prepared by the International Office

Business Trip Documentation

Participants are required to create a Travel Order (Cestovní příkaz) in the HR Portal (zam.vse.cz) and subsequently submit it through the VERSO system for electronic approval.

Travel insurance

Travel insurance is arranged by VŠE on the basis of an approved Travel Order.

The daily rate for Europe is CZK 37 per person. The total amount is covered from the mobility budget and recorded in the VŠE accounting system; it is not included in the business trip settlement.

Advance Payment for a Business Trip

Employees are encouraged to request an advance payment before departure.

To request an advance payment, enter the required amount in CZK in the Travel Order under:

Estimated Costs → Totals, Advance
(Předpokládané náklady → Součty, záloha)

The advance payment will be transferred to the bank account specified in the Travel Order.

It is also possible to request a transfer to a foreign currency account (EUR, USD, GBP or CHF). In this case, enter your IBAN and BIC/SWIFT details in the Additional Instructions, Notes field under the Order tab or contact the Travel Orders Department directly at cestaky@vse.cz.

Required Documents After Mobility
Erasmus+ Documents

After the mobility, participants are required to submit:

Confirmation of Mobility Period, signed by the host institution.
Erasmus+ participant report.

Within 30 calendar days after the end of the mobility, participants are required to complete the online Erasmus+ participant report in the European Commission system. An invitation containing a link to the report is automatically sent by email after the mobility has ended.

Travel Settlement (vyúčtování)

After returning from the mobility, participants are required to complete the Travel Settlement (vyúčtování cestovního příkazu) in the HR Portal and subsequently submit it through the VERSO system for approval.

Any expenses related to the business trip must be settled in accordance with VŠE regulations via the HR Portal (zam.vse.cz).

Contact person

For further information please contact the contact person at VSE for mobilities of non-academic staff: Radka Vaváková, International Office (OZS), radka.vavakova [at] vse.cz, 224 098 524