16.2.2015 - 15.5.2015 - Výuka v letním semestru 2014/2015
16.2.2015 - 15.5.2015 - Výuka v letním semestru 2014/2015
22.4.2015 - Rektorský den
This information is meant for students enrolled in VŠE international degree programmes (i.e. programmes taught in other language than Czech) and going to study abroad at one of the VŠE’s/their programme’s partner institutions who are eligible to receive an Erasmus grant/scholarship for studies.
Should you prefer to read this information in Czech language, please continue reading here.
In case you are not eligible for an Erasmus grant for studies, please check with your programme coordinator/administrator if any other type of financial support by VŠE is available.
You might be going to study abroad for one of the following reasons:
In any case, during the time of your studies abroad you will have the status of an exchange student, which means the following:
The Erasmus programme is one of the most popular programmes of the European Union (EU).
In the academic years 2007/2008 – 2013/2014 it has been part of the Lifelong Learning Programme (LLP) and it has differed from the other programmes within this frame by being focused on the field of higher education.
For the academic years 2014/2015 – 2020/2021 the EU has launched a new framework programme called Erasmus+ that is meant to (financially) support international cooperation and activities within the fields of education (including higher education), training, youth and sport.
The different types of activities supported by the Erasmus programme are designed for specific purposes, are normally based on bi- or multilateral cooperation among institutions and/or organizations (e.g. universities, universities of applied sciences, colleges, etc.) and are meant for a different group of persons (e.g. higher education students, teachers, other staff).
Among these activities are e.g. student mobility for studies abroad, student mobility for job/work placement (internship, traineeship), academic staff mobility for teaching, intensive projects (such as summer schools) etc.
From the Erasmus budget projects selected to be supported are (co)financed and grants/scholarships to the participating individuals (students, teachers, other staff) can be awarded.
This means that individuals do not apply directly for funding/grants to the bodies in charge of the management of the Erasmus programme; the participants of the programme are institutions who then select the individual pariticipants for the projects they have been authorized to organize, and provide the individual participants with individual grants within the budget that is available for the respective project.
For the academic year 2014/2015 countries where higher education students and staff can carry out their mobility activities are:
EU member states (28 countries); Iceland, Liechtenstein, Norway; Macedonia (FYROM), Turkey.
Switzerland is unfortunately not an Erasmus country for 2014/2015. However, Swiss authorities and universities have kindly offered to financially support incoming exchange students. More funding might be also available from VŠE’s budget. You will receive further information from your programme or/and study abroad coordinator.
In order a higher education institution can participate in the programme and its students and staff can benefit from the Erasmus individual grants, the institution must have applied for and must have been awarded an:
If you are interested in learning more about the Erasmus/Erasmus+ programme, please refer to the European Commission’s website.
In order to be eligible to participate in the Erasmus programme in connection with a mobility for studies, i.e. be eligible to receive an Erasmus grant that should help you to finance the additional costs related to your studies abroad (travel, accommodation and meal expenses; please remember that you are waived tuition fees that would normally be charged by the host institution), you have to meet the following conditions established by the Erasmus programme (the EU rules):
Thanks to VŠE’s Erasmus budget having been sufficient always until now, if you have been selected to go study abroad by VŠE and you are eligible to receive an Erasmus grant for studies according to the general EU rules explained above, you can be sure to be awarded an Erasmus grant. I.e. you will not have to submit a special grant application to VŠE, instead, you will directly start following the administrative procedure meant for grant beneficiaries.
Thanks to the principle of exchange/reciprocity, participating in the Erasmus programme means paying no tuition fees to the host institution.
The Erasmus grants/scholarships that may be awarded to the Erasmus programme participants are then ment as a financial contribution that would help the Erasmus participants going abroad to finance the costs related to their stay in the foreign country (such as transport, accommodation and meal expenses).
In order as many as possible persons can be supported, the grants cannot cover fully the costs of the stay abroad (they are not calculated on the basis of the real costs). The experience says that the grant covers 50-70% of the total expenses.
As explained above, the current situation permits to VŠE to award an Erasmus grant to all students that have been selected to go study abroad and do meet the general EU criteria of eligibility for receiving Erasmus funding.
That is why you are not expected to submit a specific application for an Erasmus grant; instead, you simply start following the administrative steps that grant beneficiaries shall follow.
The amount of the grant may depend on different factors, so it may happen that when abroad you meet a person staying at the same host university for the same period of time, but receiving a different grant than you.
However, students enrolled at Czech higher education institutions and going abroad are all awarded the same Erasmus monthly grants.
These monthly grants depend on the country where you are going to study, i.e. on the standard cost of living there.
The grants are fixed, within the ranges established by the European Commission, by the Czech National Agency for the Erasmus Programme (the national coordinator of the Erasmus programme in the Czech Republic).
The total amount of grant you shall receive will then depend on your host country and on the length of your stay.
Please note that in order the exact length of your stay could be calculated, the exact starting and ending dates of your study period abroad must be known; this information is usually indicated in the academic calendar of your host institution and/or in the letter of acceptance for exchange studies you receive from your host university.
Please note that as of the academic year 2011/2012 the following rule is usually applied in case of students who are going abroad for a study period longer than one semester (mainly International Business students selected for participation in the IB double degree programme): the Erasmus grant by VŠE shall be awarded only for one half of the study period abroad (e.g. if the total length of stay is 8 months, the financial support will be provided for 4 months).
The length of stay has been expressed in months (the minimum unit for calculation purposes being a half month).
The overview of monthly grants per countries including an explanation of the formula/rules used for the calculation of grants are for download here.
The length of stay is to be expressed in days (or complete/full months and extra days; 1 complete month = 30 days).
There is no longer a specific monthly grant for each country; instead, the countries are classified in three groups according to the living costs typical for them.
For students of Czech higher education institutions going abroad, it has been established that the monthly grants will be:
To calculate the grant, firstly the days to be spent abroad must be counted, then the number of days is to be multiplied by the number corresponding to a thirtieth part (1/30) of the respective monthly sum (300/400/500 EUR).
(Information published on 21 July 2014.)
Yes. A Grant/Financial Agreement must be signed between the home institution and every individual beneficiary of an Erasmus grant for studies abroad.
This Agreement will be prepared for you by the VŠE International Office and you will be contacted and invited to sign the Agreement in due time. (Agreements for students starting their studies abroad in August/September are usually prepared in August, for students starting studying abroad in January/February Agreements are prepared in December/January).
In case you cannot come in person to sign the Agreement, everything can be arranged via e-mail and post.
Please remember that before the Erasmus Grant Agreement could be signed, you should have received from your host institution a Letter/E-mail of Acceptance confirming your admission for exchange studies and a Learning Agreement should have been prepared and signed by the competent representative of your programme/faculty.
Copies of both these documents (Letter/E-Mail of Acceptance and Learning Agreeement signed by the respective representative of your programme/faculty) have to be provided to VŠE International Office.
Additionaly, especially if this information is not indicated in the acceptance letter/e-mail, please share with VŠE International Office the academic calendar of your host university or other documents that specify the dates of arrival and departure – dates between which your presence at the host institution is required.
The administrative procedure is explained more in detail below.
You will be paid your grant by bank transfer, in one or two payments as maximum (not in monthly payments).
The moment of payment of the grant depends on when you sign your Grant/Financial Agreement and also on the fact if the tuition fee that you are charged for each semester/year of your studies at VŠE has already been paid.
The usual payment days are between the 10th and the 15th of every month usually except July and August. In order the payment of your grant could be processed within these usual payment days, your Grant Agreement should have been signed ca 3 weeks earlier (i.e. around the 20th of the previous month).
The practice until 2013/2014 has been: You received your first, which was usually the only, payment, usually during the first month of your stay abroad.
In any case, please be careful and prepared for unexpected situations: keep sufficient financial means, different from the Erasmus grant, in reserve.
Payments of grants have been done in CZK/Kč. The conversion of the amount of grant expressed in EUR and indicated in the Financial Agreement is made using a fixed exchange rate that will be always available on this website.
This exchange rate will depend mainly on the one that was valid on the day when the total Erasmus grant was transferred by the Erasmus National Agency to the bank account of our university. Other factors, such as European Commission’s rules for grant beneficiaries, accounting principles based on the Czech law and VŠE internal rules, may also have an influence.
The exchange rate valid for the academic year 2013/2014 is until further notice: 25,795 CZK/1 EUR. (Information added on 30 December 2013, earlier had been provided upon request.)
Due to this principle, it is important that you have registered in ISIS the number of an account open in a bank in the Czech Republic/a Czech bank account number (see ISIS -> Information system set-up –> Personal Data Check). This information can be inserted/changed/up-dated by your study affairs department/study programme coordinator.
Grants will be paid out in euros/EUR.
Payments only can be sent to accounts open in the Czech Republic (these can be CZK accounts, EUR accounts or any other currency accounts). At the moment, there is regrettably no way how a payment could be sent to an account open in a country different from the Czech Republic.
In order to tell us the details of the account where you would like to receive your Erasmus grant, we will ask you to complete a special form meant for this purpose. This form is available as of 19 August 2014 and you can download it below.
(Information published on 21 July 2014, updated 19 Aug 2014.)
No. There are specific documents which serve to confirm that your study period abroad has been succesfully completed, i. e. which prove that the grant/scholarship received has been used appropriately.
These documents are: Confirmation of Study Period, Transcript of Records. Both are to be issued by the host institution; the Confirmation should be asked for at the end of your stay, the Transcript usually is printed and sent out several weeks/months after your study period abroad has ended.
Yes, you are free to apply for any additional grants/scholarships that are NOT financed by the European Union. For example in France, you may wish to apply for the governmental support for housing (CAF).
This always depends on your destination (country, city, etc.) and on many other individual circumstances.
You will usually receive general information on living expenses from the host school. You can also consult the reports of your colleagues who have already finished their study abroad period (available through ISIS).
|Selection for participation in the student exchange programme (may be related to the CEMS programme or combined with a double degree programme)||The selection process results are communicated to you by your programme’s coordinator and/or by the VŠE International Office.||Timing depends on the type of selection process you have to undergo and on your study programme.||You are able to participate in the exchange/CEMS-exchange/double-degree-exchange programme thanks to having successfully passed through a selection process organized by your programme’s office or by the VŠE International Office.|
|Nomination||Nominations are done by the VŠE International Office and/or by programmes‘ coordinators.||Deadlines for nomination are fixed by the partner institutions. Usually there are separate deadlines for the first/fall and the second/spring semester exchanges.||VŠE communicates to the partner universities the names and basic personal data of the selected students.|
|Application for exchange studies at the partner school||You (It is your responsibility to meet the deadlines and application requirements of the partner school.)||Several months before your exchange period shall start, according to the deadlines set by the partner university (this information should be available on the partner university website or is sent to you per e-mail). Usually there are separate deadlines for the first/fall and the second/spring semester exchanges.||Once your nomination has been done, you are usually expected to complete an application form for exchange students and provide the partner school with some documents (transcripts of records, CV, copy of ID, photo, etc.).|
|Letter/E-mail of Acceptance||The partner/host institution||Usually upon receipt of your application documents.||By this Letter the partner school confirms officially your admission for studies at their institution. It may be sent directly to your home address or to VŠE.
In case it is you who receives the Letter, we kindly ask you to provide a copy of it to both your programme coordinator and to your Erasmus contact person at VŠE.
In case VŠE receives the Letter, you will be invited to come to collect the document.
You you shall attach this document to your visa application in case you have to apply for visa.
Sometimes, partner schools do not issue official letters if students do not need them for visa purposes; in such case, you will probably receive a confirmation of your admission for exchange studies per e-mail.
|Learning Agreement (Study plan)||You, your programme’s Academic Director/your faculty’s Vice-Dean for Study Affairs and the partner university||A first version/proposal of the study plan has to be signed by your Academic Director/Vice-Dean before departure and a copy of it has to be given to your Erasmus contact person at VŠE.||The Learning Agreement lists the courses you wish to study when abroad and it is the base for the further academic recognition of your studies carried out abroad.
To prepare it, you can use the VŠE respective form (including instructions for use) or any similar form provided by the partner school.
Sometimes you will be required by the partner school to send them your Learning Agreement together with your Application Form, sometimes not.
In any case, it is useful to have copies of the document (e.g. a scanned copy stored on you USB stick) and you always have to take the document with you abroad.
Usually, you will be able to change/modify the originally proposed study plan after arrival at the partner school (always upon approval of your Academic Director/Vice-Dean).
Please bear also in mind that after your study period abroad is finished, the complete document, or its well legible copy, has to be handed in to your Erasmus contact person at VŠE.
|Visa, insurance, accommodation||You||Well in advance before departure||All arrangements concerning these issues shall be done by each one of you individually.
Information concerning visa requirements for the country where you are going to study can be obtained at the corresponding embassy/consulate.
Please note that for some countries/some universities, specific types of (health) insurance policies may be required.
Bear in mind that not all host institutions are able to guarantee accommodation for the international students, however, you will be always provided with useful information, tips and other type of help.
|Financial/Grant Agreement (Student Mobility Grant Contract)||You and your Erasmus contact person at VŠE||Before your study period abroad starts and once you have discussed and signed with your Programme Director/Vice-Dean the Learning Agreement, received the Letter/E-mail of Acceptance from the partner school and provided copies of both these documents to VŠE International Office.Due to technical reasons, Financial Agreements for students starting their exchange period in August/September can only be signed in August as earliest. Students starting their studies abroad in January/February will be invited to sign their Agreements in December/January.
Agreements for students going abroad for fall/winter 2014/2015 are unfortunately not available yet. We will keep you informed. (Information posted on 2 Sept 2014.)
|The Agreement establishes the rights and duties of both you and VŠE in relation to the Erasmus programme.
It also indicates how long your study period abroad is supposed to be and how high the grant you will receive shall be.As exact starting and ending dates of your study period abroad must be indicated in the Agreement, please be sure to provide your Erasmus contact person at VŠE International Office with this information (normally these dates are indicated in the Letter of Acceptance, however, in some cases, additional informative materials need to be provided, e.g. an academic calendar of the host institution.)
You can sign the Agreement at the VŠE International Office by visiting your Erasmus contact person. If you cannot come in person, please let us know and everything can be arranged via e-mail and post.
You can download a sample of the Agreement and of its Annexes below.
|Bank Account Number
|You and your Erasmus contact person at VŠE||You must be ready to provide the information at the moment of signing the Financial/Grant Agreement.||The Erasmus grant can only be sent to a bank account open in a bank in the Czech Republic.
To tell us the number please use the specific form meant for this purpose – for download below.
|Bank Connection/Bank Account Number
|You and your programme coordinator/study affairs department||After signing the Financial Agreement or earlier||Check the Czech bank account number you have registered in ISIS (see ISIS -> Information system set-up –> Personal Data Check). Please check not only if there is a number visible, but also if it is marked as „active“.
This information can be inserted/changed/up-dated by your study affairs department/study programme coordinator.
To this account your Erasmus grant/scholarship shall be transferred.
|Grant/Scholarship Payment||Payments are managed by the the VŠE International Office and the VŠE Economic Department||Your grant will be usually paid out during the first month of your study period abroad. However, it is unfortunately impossible to predict the exact date of the grant payment; that is why we kindly ask you to have always at your disposal sufficient financial means coming from other sources.
The moment of payment of the grant can also depend on the fact if the tuition fee that you are charged for each semester of your studies at VŠE has already been paid.
|The grant/scholarship will be paid out in CZK/Kč, usually in one payment corresponding to the total amount of grant in EUR as indicated in the Financial Agreement. In some cases, the payment of the grant may be divided into two instalments (e.g. a separate payment for each calendar year related to your study period abroad).
The exchange rate to be used to convert EUR into CZK will be always announced on the OZS website (see above).
|Learning Agreement (Study plan) and its Changes if applicable||You, your programme’s Academic Director/your faculty’s Vice-Dean for Study Affairs and the partner university||Ideally in the first weeks after your arrival at the host university (within the first month of stay abroad).||Have the document signed by the partner university and keep it well. You will have to take it with you back to Prague.
How to make changes if necessary? Please check here (the documents for download include instructions for use).
|Staying shorter/longer than supposed?
(due to academic reasons)
|You, the Host institution, your Erasmus contact person at VŠE||As soon as you are aware of the change in the length of your stay, you have to contact VŠE.||If you find out that the starting and ending dates of your stay will be different from those indicated in your Erasmus Financial Agreement, you should always inform your Erasmus contact person at VŠE, especially in order to check if this change could affect your scholarship (sometimes even one day of difference can be important for the scholarship; on the other hand, in other cases even two weeks may not make any difference).
Staying some days/weeks longer normally is related to the schedule of your exams. Please rememeber that if your stay abroad has been planned for one semester, it cannot be extended to one year.
In case that your stay is significantly shorter than planned, you will have to return the respective part of the Erasmus scholarship you had received.
On the other hand, if it is significantly longer and if the Erasmus budget of VŠE permits such acting, you may be awarded an additional scholarship after return to Prague.
For more information on the calculation of length of stay, please check the file containing the information on Erasmus grants that is downloadable below.
|Confirmation of Study Period (Confirmation of the Real Length of Stay Abroad)||You, the Host institution||You have to get this confirmation shortly before you leave your host university.||It proves how long your study period abroad has been in reality. It can be issued on the form you can download here and have completed by the host institution. However, it is not mandatory to use this form; any other document of the same content issued by the host institution at the end of your stay will be accepted.
This document is one of those that are used to check if you have been awarded the right amount of grant. In case the number of months of your stay calculated on the basis of this Confirmation does not correspond to the length of stay in months indicated in the Financial Agreement, you will be invited to return the respective part of the grant.
|Confirmation of Study Period (Confirmation of the Real Length of Stay Abroad)||You and your Erasmus contact person at VŠE||You should have got this confirmation shortly before you lef your host university. It is imporant to hand it in to your Erasmus contact person at VŠE within two weeks after the end of your study period abroad (coming in person, sending it per e-mail/fax, etc.).||It proves how long your study period abroad was in reality.
This document is one of those that are used to check if you have been awarded the right amount of grant.
In case the number of months of your stay calculated on the basis of this Confirmation does not correspond to the length of stay in months indicated in the Financial Agreement, you will be invited to return the respective part of the grant. (For more information on the calculation of length of stay expressed in months, please check the file containing the information on Erasmus grants that is downloadable below.)
If you participated in an EILC course, you are also expected to provide a copy of the certificate/diploma confirming the completion of the course, unless you have done so earlier.
|Learning Agreement (Study plan)||You and your Erasmus contact person at VŠE||As soon as possible, but it can be several weeks after your study period abroad ended.||You are expected to hand the complete document in (i.e. with all signatures that are needed and including changes if there has been any) or its well legible copy to your Erasmus contact person at VŠE.|
|Report on Stay Abroad 2013/2014||You||Within 2 weeks after the end of your study period abroad/after receiving the e-mail informing you about how to access the European Commission’s online system.||
|Report on Stay Abroad 2012/2013||You||Once your study period abroad has ended, within 2 weeks if possible.||Every participant of the Erasmus programme has to complete a report on his/her mobility period abroad referring to its practical and academic aspects.
The report is to be submitted through the NAEP database (NAEP = National Agency for European Educational Programmes, NAEP dtb), please do NOT submit your report via ISIS!!!.
You will get your login information for the NAEP database during your stay abroad (in November/December or in April/May).
For further information please check documents for download.
|Transcript of Records (Transcript of Grades, Overview of Study Results Obtained Abroad)||Host institution||Several weeks/months upon completion of your studies abroad (usually after 2-3 months).||The official transcript is usually sent per post; it may be sent directly to you (in such case please give a copy to your Erasmus contact person at VŠE) or to the International Office or to your study programme coordinator (in such cases you will be informed about the delivery of the document via ISIS/Checklist or e-mail.)|
|Application for Academic Recognition of the Study Period Abroad / Application for Transfer of Credits||You, your Programme Director/Vice-Dean/Programme Coordinator||Once you have received your Transcript of Records.
According to the VŠE Study Rules submitting the Application is mandatory and it must be done by the end of the semester following the (last) semester spent abroad.
|The Application form is for download here.
The completed form shall be given to your study programme coordinator or directly to your Programme Director or Vice-Dean for Study Affairs. Usually the original of the Transcript of Records must be presented to the Director/Vice-Dean together with the Application.
Once the Application is approved by the Director/Vice-Dean, your programme coordinator will insert the information on recognition in ISIS, so the courses studied abroad will be registered and shown there as a part of your curriculum and will appear on all documents listing the courses studied within your programme at VŠE.
The Erasmus programme documentation and grants related to the mobility for studies are administered by the VŠE International Office (in Czech: Oddělení zahraničních styků, typical abbreviation OZS or OZS VŠE).
There are several coordinators for Erasmus outgoing/outbound students, each of them being in charge of different Erasmus destinations. You can check who is your contact person here.
In any case, please do not forget that your Erasmus study period abroad is an integral part of your whole studies at VŠE, i.e. you should always bear in mind the rules and requirements specific to your programme that might be related to e.g. how many credits you need to gain abroad, particular courses that you have to take abroad, working on a specific project when abroad, having submitted your diploma thesis topic before going abroad, etc.
Please check the website of your programme for information and contact your programme coordinator if you have any doubts.
Your study programme at VŠEYour programme’s study abroad webpage
International Management/CEMS MIM (master)
|CEMS Term Abroad|
Bachelor of Economics
Economics of Globalisation and European Integration (master)
International Business (master)
|IB – section For students – 1st academic year|
International and Diplomatic Studies (master)
|IDS Semester Abroad|
The information about your studies abroad will be registered in ISIS; while you are abroad, you will have the status of student on studies abroad.
While abroad, you will be able to use ISIS in the same way as if you were studying in Prague.
For the courses you will be studying abroad you will not register/enroll via ISIS, but through the system/according to the instructions of your host institution.
After your return and once the procedure of academic recognition of your studies abroad is completed, the information on the courses you studied abroad will be inserted in ISIS by your programme coordinator.
In ISIS, there are several tools/applications/sections that are related to the studies abroad agenda and that you are encouraged to use:
Tool/application nameWho can see itWhere to find itWhat for can be used
|Results of selection procedures||Logged in user & Participant of the selection procedure for semestrální výměnné pobyty/exchange semester studies abroad (organized by the VŠE International Office; does not apply to CEMS and double degree students)||Student portal -> My study -> My study period abroad||Lists names of students who have been successfull in the selection procedure you have participated in. You can check the names of other students who would be studying at the same partner school as you/in the same city/country and find out their e-mail addresses.|
|Reports about the abroad placements/Reports on studies abroad||Logged in user||Public information portal
-> Further information about VŠE
-> Study information (link)
|You can find out here the names of students who have carried out/will carry out a study period abroad.
In case their stay abroad has already terminated, a report on the stay is available.
If their study period abroad has been carried out under Erasmus programme, to read their report you will in many cases be redirected to the so called NAEP database (NAEP dtb).
|Checklist||Logged in user & Student for whom information on the study abroad period has already been inserted in ISIS||Student portal -> My study -> My study period abroad||A table showing the names of the documents and administrative steps related to the study abroad period, where the International Office can register if and when each step has been completed (red dots are changed in green).
If there is any change in the checklist, you will receive an e-mail automatically generated by the system (due to technical reasons, the text of the e-mail message might be only in Czech language; we thank you for your understanding and would like to inform you that it says „A change in your Checklist has occured. See ISIS for more information.“).
If the boxes corresponding to Letter of Acceptance or Transcript of Records have been checked, it usually means that the International Office has received the documents per post and you are invited to come to pick them up.
|Bank Connection/Bank Account Number
|Logged in user||Information system set-up -> Personal data check||To this account number your Erasmus grant will be transferred.
Please note that this number must be of an account open in a bank in the Czech Republic/a Czech bank account number (it is not compulsory that it is a CZK/Kč account, however, it should be convenient for you as the grant transfer will be done in CZK/Kč.)
Please check not only if there is a number visible, but also if it is marked as „active“.
If you need to insert or update this information, please contact your programme coordinator.
|Scholarships/grants received||Logged in user||Student portal -> My study -> Study financing and scholarships||Here you can check if your Erasmus grant has already been paid out by VŠE. The respective item will be called other special scholarship.|
|Report on study abroad/Evaluation of study abroad||Logged in user & Student for whom information on the study abroad period has already been inserted in ISIS||Student portal -> My study -> My study period abroad||
(Document available as of 19 August 2014.)
Document still being prepared. We will keep you informed. Thank you for your understanding. (2 September 2014)
Among its annexes are the Learning Agreement and the Bank Account Number Form mentioned above.
|Document title||For whom||Document for download|
(your contacts, important steps and documents, etc.)
|IB students||Please check IB website – section For students – 1st academic year.|
|IDS students||Please check IDS website – section Semester Abroad.|
|CEMS students||PDF, 469 kB|
(including instructions for use)
|IB students||Please go to IB website – section For students – 1st academic year.|
|IDS students||Please go to IDS website – section Semester Abroad – Before You Leave.|
|General version||doc, 130 kB|
|Erasmus grants for studies
(fixed monthly sums, calculation formulas)
|All Erasmus students||Academic year 2014/2015: destination countries will be divided into 3 groups considering the standard costs of living in each country and comparing them to those in the country of the home institution; the monthly sums for the three groups will be 300/400/500 EUR; more info will follow.|
|Academic year 2013/2014: the monthly sums and the principles of calculation of grants remain the same as in 2012/2013.|
|Academic year 2012/2013: PDF, 220 kB|
(EILC=Erasmus Intensive Language Courses)
|All Erasmus students eligible and interested||Academic year 2013/2014: dotx, 500 kB (this form is meant for VŠE students going to do an Erasmus study period abroad and is pre-completed with some relevant data; general version of the form can be found on the European Commission’s website)|
|Financial Agreement 2012/2013||All Erasmus students||Financial Agreement’s Specimen: PDF, 550 kB|
|Annex I: Learning Agreement (see above)|
|Annex II: General Contractual Conditions: PDF, 300 kB|
|Annex III: Eligibility Criteria for Erasmus Mobility for Studies: PDF, 400 kB|
|Annex IV: Erasmus Student Charter (PDF, 140 kB)|
|Practical Information by VŠE International Office/OZS VŠE: PDF, 600 kB|
|Confirmation of Study Period
(to be completed and signed by the host institution at the end of your stay abroad; this form may be replaced by any other form of the same content)
|All Erasmus students||dotx, 500 kB (Word 2010 template)|
|PDF, 500 kB|
|Report on Stay Abroad 2013/2014
(Mobility Tool/EU Survey)
|All Erasmus students||To have an idea of the contents of the report (the information you will be asked to provide/questions to answer) please check this document.
However, your individual questionnaire will be online. You should receive an e-mail with further instructions and information at the end of your study period abroad.
For more information see above.
|Report on Stay Abroad 2012/2013
|All Erasmus students||Information about the database (how to log in, how to work with the report form/questionnaire, etc.): PDF, 480 kB
(This document had been created before the English version of the database was launched and will be updated soon; now the database environment is fully available in English language, so using it has become much more comfortable.)
|Application for Academic Recognition of the Study Period Abroad / Application for Transfer of Credits
(to be completed and submitted upon receipt of Transcript of Records)
|All Erasmus students||Form to be filled in on computer: doc, 100 kB|
|Form to be filled in by hand: PDF, 200 kB|
As you know, each participant of the Erasmus programme has to submit a report on their Erasmus experience, once their period abroad has ended.
There is a general database of reports on study periods/job placements abroad available within ISIS.
This database contains only reports submitted by VŠE students and is not connected only to the Erasmus programme, but to all kinds of programmes/schemes that support student mobility.
In case of the Erasmus programme participants, in many cases you will not find the reports themselves in the database (instead of the text of the report, a link to the so called NAEP database – see below for more information – will appear), but at least you will be able to see the names of the participants and always easily get their contact details.
Another advantage of the ISIS database is, that you can see the names (and contact details) of the students who have gone abroad even if the report on their stay abroad has not been published yet; i. e. you can check e. g. who are the students currently studying in the city where you will be going next semester.
Reports submitted by Erasmus programme participants in academic years 2008/2009 to 2012/2013 are gathered in the so called NAEP database (NAEP = National Agency for European Educational Programmes; Czech national coordinator of the Erasmus programme) which can be freely accessed. The database contains the reports of all students of Czech higher educational institutions that have been sent abroad in the frame of the Erasmus programme between the academic years 2008/2009 and 2012/2013.
In summer 2012 the English version of the database was finally launched, so using it has become much more comfortable; it is true that you will find many reports written in Czech language, however, the reports of the students enrolled in the same study programme at VŠE as you, will normally be written in English.
You can filter the list or reports by:
Within VŠE’s degree programmes taught in English, the possibility of receiving an Erasmus grants for a job placement (internship, traineeship) abroad is open to International Management/CEMS MIM students. For more information please check the IM/CEMS MIM website and/or contact your programme coordinator.
This activity is unfortunately no more available under the new Erasmus+ programme (2014/2015-2020/21).
These are courses of less widely spoken and less widely taught European languages. The less widely used language are all EU/EEA languages except for English, German, French and Spanish (however, Catalan, Valencian, Basque and Galician spoken in specific regions of Spain can be offered under the EILC scheme).
The courses are open to students going to do an Erasmus mobility either for studies or for job placement in the country/region where the respective language is spoken (i.e. you only can apply for an Italian EILC taking place in Italy if your Erasmus studies/job placement is to be carried out in Italy).
They are aimed to help the Erasmus students to learn the basics of the respective language or develop the intermediate level skills they have acquired before, and at the same time help them to know the culture of the country where they will spend their Erasmus period.
These courses may last 2 to 6 weeks (including at least 60 hours of study) and should precede the period to be spent at the partner university/in the host organization.
The summer/autumn courses take place in July-September, the winter courses are organized in January-February.
You will not have to pay any course fee and at the same time the period of your participation in the course will be included in the period of time for which you receive your Erasmus grant.
Detailed information on EILC is available on the European Commission website.
Applications for EILC courses have to be submitted to the organizers through the VŠE International Office in May (for the summer/autumn courses) or in October (for the winter courses).
As mentioned, you are only allowed to apply for a course organized in the country/region where you would be spending your Erasmus mobility period, however, the course does not have to be organized by the same institution where you will be spending your Erasmus study/working period (e.g. you can apply for/attend an Italian EILC in Perugia and then go to study in Milano).
As also mentioned, the EILC has to precede the Erasmus study/working period, however, there might be a slight overlap, provided that you will be able to fulfil all duties related to both the course and your Erasmus studies/job placement.
If you are going to do your Erasmus mobility abroad in the spring/summer semester, you are allowed to apply for a summer/autumn EILC, although there would be a several month break between the end of the language course and the beginning of your studies/job placement abroad.
The chance of being accepted to an EILC will depend on the number of applications the organizer receives. The organizers should carry out the selection of participants so that the group of participants is as diverse as possible as for the students‘ nationality, home institution and field of study; the first-come-first-served principle should not be applied.