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Erasmus programme/grants (info in English)

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For students going abroad within the academic year 2014/2015:
please note that the information below can be changing.
The new phase of the Erasmus programme is being implemented now (Erasmus+ 2014-2020) and many rules have not been defined clearly yet.
The biggest portion of new information (e.g. concerning the rules for calculation of the length of an Erasmus mobility period) is expected to arrive in June/July/August 2014. Thank you for your understanding.
Should you have any questions or concerns meanwhile, plese contact us at ozs [at] vse.cz or address directly the person responsible for the destination (country) where you are going.
Important update on 21 July 2014: check here the amounts of grant for different countries, in which currency and to what type of accounts grant payments will be made.

For whom this information is meant

This information is meant for students enrolled in VŠE international degree programmes (i.e. programmes taught in other language than Czech) and going to study abroad at one of the VŠE’s/their programme’s partner institutions who are eligible to receive an Erasmus grant/scholarship for studies.
In case you are not eligible for an Erasmus grant for studies, please check with your programme coordinator/administrator if any other type of financial support by VŠE is available.

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Exchange student status

You might be going to study abroad for one of the following reasons:

  • A study period abroad at one of your programme’s partner institutions is an obligatory part of your programme.
  • You have been selected to carry out a part of your studies abroad at one of your programme’s partner institutions in order to get a double degree.
  • You have been selected to participate in the VŠE’s outgoing exchange programme and will spend and exchange semester at one of VŠE’s/your programme’s partner institutions.

In any case, during the time of your studies abroad you will have the status of an exchange student, which means the following:

  • During the period of your studies abroad you will, actually will have to, remain enrolled for studies at VŠE and will keep having the same rights and duties (including the duty of paying your programme tuition fees) as other VŠE students.
  • You will not be required to pay any tuition fees to the host institution and at the same time you will have the same rights as the local students (who will be usually paying for their studies).
  • You will be granted that your studies abroad would be academically recognized as a part of your studies at VŠE.
  • You might be eligible to receive an Erasmus grant/scholarship for studies, or, alternatively, another type of financial support provided by VŠE (further information to be provided by your programme’s coordinator).

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Erasmus programme

The Erasmus programme is one of the most popular programmes of the European Union (EU).

In the academic years 2007/2008 – 2013/2014 it has been part of the Lifelong Learning Programme (LLP) and it has differed from the other programmes within this frame by being focused on the field of higher education.

For the academic years 2014/2015 – 2020/2021 the EU has launched a new framework programme called Erasmus+ that is meant to (financially) support international cooperation and activities within the fields of education (including higher education), training, youth and sport.

The different types of activities supported by the Erasmus programme are designed for specific purposes, are normally based on bi- or multilateral cooperation among institutions and/or organizations (e.g. universities, universities of applied sciences, colleges, etc.) and are meant for a different group of persons (e.g. higher education students, teachers, other staff).
Among these activities are e.g. student mobility for studies abroad, student mobility for job/work placement (internship, traineeship), academic staff mobility for teaching, intensive projects (such as summer schools) etc.

From the Erasmus budget projects selected to be supported are (co)financed and grants/scholarships to the participating individuals (students, teachers, other staff) can be awarded.
This means that individuals do not apply directly for funding/grants to the bodies in charge of the management of the Erasmus programme; the participants of the programme are institutions who then select the individual pariticipants for the projects they have been authorized to organize, and provide the individual participants with individual grants within the budget that is available for the respective project.


Countries involved in the Erasmus programme in the year 2013/2014 are: EU members (28 countries, including Croatia), Iceland, Liechtenstein, Norway, Switzerland, Turkey.

For the academic year 2014/2015 countries where higher education students and staff can carry out their mobility activities are:
EU member states (28 countries); Iceland, Liechtenstein, Norway; Macedonia (FYROM), Turkey.
Switzerland is unfortunately not an Erasmus country for 2014/2015. However, Swiss authorities and universities have kindly offered to financially support incoming exchange students. More funding might be also available from VŠE’s budget. You will receive further information from your programme or/and study abroad coordinator.

In order a higher education institution can participate in the programme and its students and staff can benefit from the Erasmus individual grants, the institution must have applied for and must have been awarded an:

  • Erasmus University Charter (EUC) for the years 2007-2013,
  • Erasmus Charter for Higher Education (ECHE) for the years 2014-2020.

If you are interested in learning more about the Erasmus/Erasmus+ programme, please refer to the European Commission’s website.

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Eligibility to receive an Erasmus grant for studies

In order to be eligible to participate in the Erasmus programme in connection with a mobility for studies, i.e. be eligible to receive an Erasmus grant that should help you to finance the additional costs related to your studies abroad (travel, accommodation and meal expenses; please remember that you are waived tuition fees that would normally be charged by the host institution), you have to meet the following conditions established by the Erasmus programme (the EU rules):

  • You study in an accredited study programme at a higher education institution which is located in one of the countries involved in the Erasmus programme and which by itself participates in the Erasmus programme (i.e. is a holder of the Erasmus University Charter/Erasmus Charter for Higher Education – EUC/ECHE).
  • Your home institution has signed bilateral/inter-institutional agreements on student exchange with other institutions/partners located in the Erasmus countries and involved in the Erasmus Programme.
  • You have been selected to participate in the student exchange programme between your home institution and one of its partners (it can be the regular exchange programme, CEMS-exchange, double-degree-exchange or any other type of exchange).
  • Rule valid for the academic years 2014/2015-2020/2021: Every student is entitled to participate in the Erasmus programme for 12 months within each of the higher education levels (bachelor/undergraduate – master/graduate – doctoral). Mobility periods for studies and job placements are counted together. Erasmus mobility for studies/placement carried out within the previous phase of the Erasmus programme (2007-2013) do count as well.
  • Rule valid in the academic years 2007/2008-2013/2014: You have not carried out an Erasmus study period abroad (even if it was as a zero-grant student) ever before; should you have carried out an Erasmus placement before, you are still eligible to do an Erasmus study period abroad.
  • You might have heard that another condition of eligibility is the student’s citizenship/nationality. This had been valid until the academic year 2009/2010. Starting with 2010/2011 this condition applies no more.

Thanks to VŠE’s Erasmus budget having been sufficient always until now, if you have been selected to go study abroad by VŠE and you are eligible to receive an Erasmus grant for studies according to the general EU rules explained above, you can be sure to be awarded an Erasmus grant. I.e. you will not have to submit a special grant application to VŠE, instead, you will directly start following the administrative procedure meant for grant beneficiaries.

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Erasmus grant for studies / Financial support for your Erasmus study period abroad

The philosophy of the grants

Thanks to the principle of exchange/reciprocity, participating in the Erasmus programme means paying no tuition fees to the host institution.
The Erasmus grants/scholarships that may be awarded to the Erasmus programme participants are then ment as a financial contribution that would help the Erasmus participants going abroad to finance the costs related to their stay in the foreign country (such as transport, accommodation and meal expenses).
In order as many as possible persons can be supported, the grants cannot cover fully the costs of the stay abroad (they are not calculated on the basis of the real costs). The experience says that the grant covers 50-70% of the total expenses.

How do I apply for an Erasmus grant?

As explained above, the current situation permits to VŠE to award an Erasmus grant to all students that have been selected to go study abroad and do meet the general EU criteria of eligibility for receiving Erasmus funding.
That is why you are not expected to submit a specific application for an Erasmus grant; instead, you simply start following the administrative steps that grant beneficiaries shall follow.

How much grant/scholarship shall I receive?

The amount of the grant may depend on different factors, so it may happen that when abroad you meet a person staying at the same host university for the same period of time, but receiving a different grant than you.

However, students enrolled at Czech higher education institutions and going abroad are all awarded the same Erasmus monthly grants.
These monthly grants depend on the country where you are going to study, i.e. on the standard cost of living there.
The grants are fixed, within the ranges established by the European Commission, by the Czech National Agency for the Erasmus Programme (the national coordinator of the Erasmus programme in the Czech Republic).

The total amount of grant you shall receive will then depend on your host country and on the length of your stay.
Please note that in order the exact length of your stay could be calculated, the exact starting and ending dates of your study period abroad must be known; this information is usually indicated in the academic calendar of your host institution and/or in the letter of acceptance for exchange studies you receive from your host university.

Please note that as of the academic year 2011/2012 the following rule is usually applied in case of students who are going abroad for a study period longer than one semester (mainly International Business students selected for participation in the IB double degree programme): the Erasmus grant by VŠE shall be awarded only for one half of the study period abroad (e.g. if the total length of stay is 8 months, the financial support will be provided for 4 months).

Academic year 2013/2014 and previous

The length of stay has been expressed in months (the minimum unit for calculation purposes being a half month).
The overview of monthly grants per countries including an explanation of the formula/rules used for the calculation of grants are for download here.

Academic year 2014/2015

The length of stay is to be expressed in days (or complete/full months and days; 1 complete month = 30 days).
There is no longer a specific monthly grant for each country; instead, the countries are classified in three groups according to the living costs typical for them.
For students of Czech higher education institutions going abroad, it has been established that the monthly grants will be:

  • 500 EUR/month for countries of group 1 (higher living costs): Denmark, Ireland, France, Italy, Austria, Finland, Sweden, United Kingdom, Liechtenstein, Norway.
  • 400 EUR/month for countries of group 2 (medium living costs): Belgium, Germany, Greece, Spain, Croatia, Cyprus, Luxembourg, Netherlands, Portugal, Slovenia, Iceland, Turkey.
  • 300 EUR/month for countries of group 3 (lower living costs): Bulgaria, Estonia, Latvia, Lithuania, Hungary, Malta, Poland, Romania, Slovakia, Macedonia (FYROM).

To calculate the grant, firstly the days to be spent abroad must be counted, then the number of days is to be multiplied by the number corresponding to a thirtieth part (1/30) of the respective monthly sum (300/400/500 EUR).

(Information published on 21 July 2014.)

Is there any contract/agreement I shall sign in order to receive the grant?

Yes. A Grant/Financial Agreement must be signed between the home institution and every individual beneficiary of an Erasmus grant for studies abroad.
This Agreement will be prepared for you by the VŠE International Office and you will be contacted and invited to sign the Agreement in due time. (Agreements for students starting their studies abroad in August/September are usually prepared in August, for students starting studying abroad in January/February Agreements are prepared in December/January).
In case you cannot come in person to sign the Agreement, everything can be arranged via e-mail and post.
Please remember that before the Erasmus Grant Agreement could be signed, you should have received from your host institution a Letter of Acceptance confirming your admission for exchange studies and a Learning Agreement should have been prepared and signed by the competent representative of your programme/faculty. The administrative procedure is explained more in detail below.

When and how shall I receive my grant?

You will be paid your grant by bank transfer, in one or two payments as maximum (not in monthly payments).
The moment of payment of the grant depends on when you sign your Grant/Financial Agreement and also on the fact if the tuition fee that you are charged for each semester/year of your studies at VŠE has already been paid.

The usual payment days are between the 10th and the 15th of every month usually except July and August. In order the payment of your grant could be processed within these usual payment days, your Grant Agreement should have been signed ca 3 weeks earlier (i.e. around the 20th of the previous month).
The practice until 2013/2014 has been: You received your first, which was usually the only, payment, usually during the first month of your stay abroad.

In any case, please be careful and prepared for unexpected situations: keep sufficient financial means, different from the Erasmus grant, in reserve.

Academic years 2010/2011 – 2013/2014

Payments of grants have been done in CZK/Kč. The conversion of the amount of grant expressed in EUR and indicated in the Financial Agreement is made using a fixed exchange rate that will be always available on this website.
This exchange rate will depend mainly on the one that was valid on the day when the total Erasmus grant was transferred by the Erasmus National Agency to the bank account of our university. Other factors, such as European Commission’s rules for grant beneficiaries, accounting principles based on the Czech law and VŠE internal rules, may also have an influence.

The exchange rate valid for the academic year 2013/2014 is until further notice: 25,795 CZK/1 EUR. (Information added on 30 December 2013, earlier had been provided upon request.)

Due to this principle, it is important that you have registered in ISIS the number of an account open in a bank in the Czech Republic/a Czech bank account number (see ISIS -> Information system set-up –> Personal Data Check). This information can be inserted/changed/up-dated by your study affairs department/study programme coordinator.

Academic year 2014/2015

Grants will be paid out in euros/EUR.
Payments only can be sent to accounts open in the Czech Republic (these can be CZK accounts, EUR accounts or any other currency accounts). At the moment, there is regrettably no way how a payment could be sent to an account open in a country different from the Czech Republic.
In order to tell us the details of the account where you would like to receive your Erasmus grant, we will ask you to complete a special form meant for this purpose. This form is not available yet, we will keep you informed.

(Information published on 21 July 2014.)

Do I have to archive and upon return provide documents that would prove the purposes for which I have used my grant/scholarship (such as flight tickets, accommodation contracts, etc.)?

No. There are specific documents which serve to confirm that your study period abroad has been succesfully completed, i. e. which prove that the grant/scholarship received has been used appropriately.
These documents are: Confirmation of Study Period, Transcript of Records. Both are to be issued by the host institution; the Confirmation should be asked for at the end of your stay, the Transcript usually is printed and sent out several weeks/months after your study period abroad has ended.

May I get additional grants/scholarships for my period of studies abroad?

Yes, you are free to apply for any additional grants/scholarships that are NOT financed by the European Union. For example in France, you may wish to apply for the governmental support for housing (CAF).

What will be the total costs/the budget of my stay abroad?

This always depends on your destination (country, city, etc.) and on many other individual circumstances.
You will usually receive general information on living expenses from the host school. You can also consult the reports of your colleagues who have already finished their study abroad period (available through ISIS).

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Erasmus study period abroad: Important steps and documents

Before going abroad

What Who When Description/Details
Selection for participation in the student exchange programme (may be related to the CEMS programme or combined with a double degree programme) The selection process results are communicated to you by your programme’s coordinator and/or by the VŠE International Office. Timing depends on the type of selection process you have to undergo and on your study programme. You are able to participate in the exchange/CEMS-exchange/double-degree-exchange programme thanks to having successfully passed through a selection process organized by your programme’s office or by the VŠE International Office.
Nomination Nominations are done by the VŠE International Office and/or by programmes‘ coordinators. Deadlines for nomination are fixed by the partner institutions. Usually there are separate deadlines for the first/fall and the second/spring semester exchanges. VŠE communicates to the partner universities the names and basic personal data of the selected students.
Application for exchange studies at the partner school You (It is your responsibility to meet the deadlines and application requirements of the partner school.) Several months before your exchange period shall start, according to the deadlines set by the partner university (this information should be available on the partner university website or is sent to you per e-mail). Usually there are separate deadlines for the first/fall and the second/spring semester exchanges. Once your nomination has been done, you are usually expected to complete an application form for exchange students and provide the partner school with some documents (transcripts of records, CV, copy of ID, photo, etc.).
Letter of Acceptance The partner/host institution Usually upon receipt of your application documents. By this Letter the partner school confirms officially your admission for studies at their institution. It may be sent directly to your home address or to VŠE.
In case it is you who receives the Letter, we kindly ask you to provide a copy of it to both your programme coordinator and to your Erasmus contact person at VŠE.
In case VŠE receives the Letter, you will be invited to come to collect the document.
You you shall attach this document to your visa application in case you have to apply for visa.
Sometimes, partner schools do not issue official letters if students do not need them for visa purposes; in such case, you will probably receive a confirmation of your admission for exchange studies per e-mail.
Learning Agreement (Study plan) You, your programme’s Academic Director/your faculty’s Vice-Dean for Study Affairs and the partner university A first version/proposal of the study plan has to be signed by your Academic Director/Vice-Dean before departure and a copy of it has to be given to your Erasmus contact person at VŠE. The Learning Agreement lists the courses you wish to study when abroad and it is the base for the further academic recognition of your studies carried out abroad.
To prepare it, you can use the VŠE respective form (including instructions for use) or any similar form provided by the partner school.
Sometimes you will be required by the partner school to send them your Learning Agreement together with your Application Form, sometimes not.
In any case, it is useful to have copies of the document (e.g. a scanned copy stored on you USB stick) and you always have to take the document with you abroad.
Usually, you will be able to change/modify the originally proposed study plan after arrival at the partner school (always upon approval of your Academic Director/Vice-Dean).
Please bear also in mind that after your study period abroad is finished, the complete document, or its well legible copy, has to be handed in to your Erasmus contact person at VŠE.
Visa, insurance, accommodation You Well in advance before departure All arrangements concerning these issues shall be done by each one of you individually.
Information concerning visa requirements for the country where you are going to study can be obtained at the corresponding embassy/consulate.
Please note that for some countries/some universities, specific types of (health) insurance policies may be required.
Bear in mind that not all host institutions are able to guarantee accommodation for the international students, however, you will be always provided with useful information, tips and other type of help.
Financial Agreement (Student Mobility Grant Contract) You and your Erasmus contact person at VŠE Before your study period abroad starts and once you have discussed and signed with your Programme Director/Vice-Dean the Learning Agreement and received the Letter of Acceptance from the partner school.
Due to technical reasons, Financial Agreements for students starting their exchange period in August/September can only be signed in August as earliest. Students starting their studies abroad in January/February will be invited to sign their Agreements in December/January.
The Agreement establishes the rights and duties of both you and VŠE in relation to the Erasmus programme.
It also indicates how long your study period abroad is supposed to be and how high the grant you will receive shall be.
As exact starting and ending dates of your study period abroad must be indicated in the Agreement, please be sure to provide your Erasmus contact person at VŠE International Office with this information (normally these dates are indicated in the Letter of Acceptance, however, in some cases, additional informative materials need to be provided, e.g. an academic calendar of the host institution.)
You can sign the Agreement at the VŠE International Office by visiting your Erasmus contact person. If you cannot come in person, please let us know and everything can be arranged via e-mail and post.
You can download a sample of the Agreement and of its Annexes below.
Bank Connection/Bank Account Number You and your programme coordinator/study affairs department After signing the Financial Agreement or earlier Check the Czech bank account number you have registered in ISIS (see ISIS -> Information system set-up –> Personal Data Check). Please check not only if there is a number visible, but also if it is marked as „active“.
This information can be inserted/changed/up-dated by your study affairs department/study programme coordinator.
To this account your Erasmus grant/scholarship shall be transferred.

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When abroad

What Who When Description/Details
Grant/Scholarship Payment Payments are managed by the the VŠE International Office and the VŠE Economic Department Your grant will be usually paid out during the first month of your study period abroad. However, it is unfortunately impossible to predict the exact date of the grant payment; that is why we kindly ask you to have always at your disposal sufficient financial means coming from other sources.
The moment of payment of the grant can also depend on the fact if the tuition fee that you are charged for each semester of your studies at VŠE has already been paid.
The grant/scholarship will be paid out in CZK/Kč, usually in one payment corresponding to the total amount of grant in EUR as indicated in the Financial Agreement. In some cases, the payment of the grant may be divided into two instalments (e.g. a separate payment for each calendar year related to your study period abroad).
The exchange rate to be used to convert EUR into CZK will be always announced on the OZS website (see above).
Learning Agreement (Study plan) and its Changes if applicable You, your programme’s Academic Director/your faculty’s Vice-Dean for Study Affairs and the partner university Ideally in the first weeks after your arrival at the host university (within the first month of stay abroad). Have the document signed by the partner university and keep it well. You will have to take it with you back to Prague.
How to make changes if necessary? Please check here (the documents for download include instructions for use).
Staying shorter/longer than supposed?
(due to academic reasons)
You, the Host institution, your Erasmus contact person at VŠE As soon as you are aware of the change in the length of your stay, you have to contact VŠE. If you find out that the starting and ending dates of your stay will be different from those indicated in your Erasmus Financial Agreement, you should always inform your Erasmus contact person at VŠE, especially in order to check if this change could affect your scholarship (sometimes even one day of difference can be important for the scholarship; on the other hand, in other cases even two weeks may not make any difference).
Staying some days/weeks longer normally is related to the schedule of your exams. Please rememeber that if your stay abroad has been planned for one semester, it cannot be extended to one year.
In case that your stay is significantly shorter than planned, you will have to return the respective part of the Erasmus scholarship you had received.
On the other hand, if it is significantly longer and if the Erasmus budget of VŠE permits such acting, you may be awarded an additional scholarship after return to Prague.
For more information on the calculation of length of stay, please check the file containing the information on Erasmus grants that is downloadable below.
Confirmation of Study Period (Confirmation of the Real Length of Stay Abroad) You, the Host institution You have to get this confirmation shortly before you leave your host university. It proves how long your study period abroad has been in reality. It can be issued on the form you can download here and have completed by the host institution. However, it is not mandatory to use this form; any other document of the same content issued by the host institution at the end of your stay will be accepted.
This document is one of those that are used to check if you have been awarded the right amount of grant. In case the number of months of your stay calculated on the basis of this Confirmation does not correspond to the length of stay in months indicated in the Financial Agreement, you will be invited to return the respective part of the grant.

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After the end of your stay abroad

What Who When Description/Details
Confirmation of Study Period (Confirmation of the Real Length of Stay Abroad) You and your Erasmus contact person at VŠE You should have got this confirmation shortly before you lef your host university. It is imporant to hand it in to your Erasmus contact person at VŠE within two weeks after the end of your study period abroad (coming in person, sending it per e-mail/fax, etc.). It proves how long your study period abroad was in reality.
This document is one of those that are used to check if you have been awarded the right amount of grant.
In case the number of months of your stay calculated on the basis of this Confirmation does not correspond to the length of stay in months indicated in the Financial Agreement, you will be invited to return the respective part of the grant. (For more information on the calculation of length of stay expressed in months, please check the file containing the information on Erasmus grants that is downloadable below.)
If you participated in an EILC course, you are also expected to provide a copy of the certificate/diploma confirming the completion of the course, unless you have done so earlier.
Learning Agreement (Study plan) You and your Erasmus contact person at VŠE As soon as possible, but it can be several weeks after your study period abroad ended. You are expected to hand the complete document in (i.e. with all signatures that are needed and including changes if there has been any) or its well legible copy to your Erasmus contact person at VŠE.
Report on Stay Abroad 2013/2014 You Within 2 weeks after the end of your study period abroad/after receiving the e-mail informing you about how to access the European Commission’s online system.
  1. European Commission’s Database (Mobility Tool/EU Survey)
    • A new electronic system (called Mobility Tool/EU Survey) has been launched by the European Commission as of the academic year 2013/2014.
    • You should be receiving an e-mail automatically generated by this system when your study period abroad is ending; via this e-mail you will be informed how to access the online database and how to work with the system.
      (We thank students whose Erasmus period corresponded to the first semester/whole year 2013/2014 for patience; due to technical problems the database only started sending out the individual e-mails mentioned above at the beginning of March 2014. For students who were abroad in the second semester of 2013/2014: the e-mails will be sent out in July/August 2014. Thank you for your understanding.)
    • To have an idea of the contents of the report (the information you will be asked to provide/questions to answer) please check this document.
    • Should you meet problems when working with the EU Survey questionnaire/trying to save its contents, please feel free to contact directly the system’s technical support service; contact information is to be found at the bottom of each page of the database or on this page.
    • Although when completing the questionnaire you are asked to decide whether you wish the contents of your report to be available to other users of the system, at the moment the reports that have already been submitted are not visible to anyone (neither to VŠE International Office actually). That is why unfortunately this database does not serve (yet) as a platform to share experience among former and prospective Erasmus participants.
  2. ISIS
    • Therefore we ask you to kindly submit your report/evaluation of study abroad period also via ISIS (Student portal -> My study -> My study period abroad) in order your fellow students could learn about your experience which could be very helpful to them before going abroad (we believe you had used the reports in a similar way before going for Erasmus).
Report on Stay Abroad 2012/2013 You Once your study period abroad has ended, within 2 weeks if possible. Every participant of the Erasmus programme has to complete a report on his/her mobility period abroad referring to its practical and academic aspects.
The report is to be submitted through the NAEP database (NAEP = National Agency for European Educational Programmes, NAEP dtb), please do NOT submit your report via ISIS!!!.
You will get your login information for the NAEP database during your stay abroad (in November/December or in April/May).
For further information please check documents for download.
Transcript of Records (Transcript of Grades, Overview of Study Results Obtained Abroad) Host institution Several weeks/months upon completion of your studies abroad (usually after 2-3 months). The official transcript is usually sent per post; it may be sent directly to you (in such case please give a copy to your Erasmus contact person at VŠE) or to the International Office or to your study programme coordinator (in such cases you will be informed about the delivery of the document via ISIS/Checklist or e-mail.)
Application for Academic Recognition of the Study Period Abroad / Application for Transfer of Credits You, your Programme Director/Vice-Dean/Programme Coordinator Once you have received your Transcript of Records.
According to the VŠE Study Rules submitting the Application is mandatory and it must be done by the end of the semester following the (last) semester spent abroad.
The Application form is for download here.
The completed form shall be given to your study programme coordinator or directly to your Programme Director or Vice-Dean for Study Affairs. Usually the original of the Transcript of Records must be presented to the Director/Vice-Dean together with the Application.
Once the Application is approved by the Director/Vice-Dean, your programme coordinator will insert the information on recognition in ISIS, so the courses studied abroad will be registered and shown there as a part of your curriculum and will appear on all documents listing the courses studied within your programme at VŠE.

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Erasmus study period abroad: Documents for download

Document title For whom Document for download
Information Sheet
(your contacts, important steps and documents, etc.)
IB students Please check IB website – section For students – 1st academic year.
IDS students Please check IDS website – section Semester Abroad.
CEMS students PDF, 469 kB
Learning Agreement
(including instructions for use)
IB students Please go to IB website – section For students – 1st academic year.
IDS students Please go to IDS website – section Semester Abroad – Before You Leave.
General version doc, 130 kB
Erasmus grants for studies
(fixed monthly sums, calculation formulas)
All Erasmus students Academic year 2014/2015: destination countries will be divided into 3 groups considering the standard costs of living in each country and comparing them to those in the country of the home institution; the monthly sums for the three groups will be 300/400/500 EUR; more info will follow.
Academic year 2013/2014: the monthly sums and the principles of calculation of grants remain the same as in 2012/2013.
Academic year 2012/2013: PDF, 220 kB
EILC application
(EILC=Erasmus Intensive Language Courses)
All Erasmus students eligible and interested Academic year 2013/2014: dotx, 500 kB (this form is meant for VŠE students going to do an Erasmus study period abroad and is pre-completed with some relevant data; general version of the form can be found on the European Commission’s website)
Financial Agreement 2012/2013 All Erasmus students Financial Agreement’s Specimen: PDF, 550 kB
Annex I: Learning Agreement (see above)
Annex II: General Contractual Conditions: PDF, 300 kB
Annex III: Eligibility Criteria for Erasmus Mobility for Studies: PDF, 400 kB
Annex IV: Erasmus Student Charter (PDF, 140 kB)
Practical Information by VŠE International Office/OZS VŠE: PDF, 600 kB
Confirmation of Study Period
(to be completed and signed by the host institution at the end of your stay abroad; this form may be replaced by any other form of the same content)
All Erasmus students dotx, 500 kB (Word 2010 template)
PDF, 500 kB
Report on Stay Abroad 2013/2014
(Mobility Tool/EU Survey)
All Erasmus students To have an idea of the contents of the report (the information you will be asked to provide/questions to answer) please check this document.
However, your individual questionnaire will be online. You should receive an e-mail with further instructions and information at the end of your study period abroad.
For more information see above.
Report on Stay Abroad 2012/2013
NAEP database
All Erasmus students Information about the database (how to log in, how to work with the report form/questionnaire, etc.): PDF, 480 kB
(This document had been created before the English version of the database was launched and will be updated soon; now the database environment is fully available in English language, so using it has become much more comfortable.)
Application for Academic Recognition of the Study Period Abroad / Application for Transfer of Credits
(to be completed and submitted upon receipt of Transcript of Records)
All Erasmus students Form to be filled in on computer: doc, 100 kB
Form to be filled in by hand: PDF, 200 kB

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Erasmus study period abroad: Your contact persons at VŠE

The Erasmus programme documentation and grants related to the mobility for studies are administered by the VŠE International Office (in Czech: Oddělení zahraničních styků, typical abbreviation OZS or OZS VŠE).

There are several coordinators for Erasmus outgoing/outbound students, each of them being in charge of different Erasmus destinations. You can check who is your contact person here.

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Erasmus study period abroad and ISIS

The information about your studies abroad will be registered in ISIS; while you are abroad, you will have the status of student on studies abroad.
While abroad, you will be able to use ISIS in the same way as if you were studying in Prague.
For the courses you will be studying abroad you will not register/enroll via ISIS, but through the system/according to the instructions of your host institution.
After your return and once the procedure of academic recognition of your studies abroad is completed, the information on the courses you studied abroad will be inserted in ISIS by your programme coordinator.

In ISIS, there are several tools/applications/sections that are related to the studies abroad agenda and that you are encouraged to use:

Tool/application name Who can see it Where to find it What for can be used
Results of selection procedures Logged in user & Participant of the selection procedure for semestrální výměnné pobyty/exchange semester studies abroad (organized by the VŠE International Office; does not apply to CEMS and double degree students) Student portal -> My study -> My study period abroad Lists names of students who have been successfull in the selection procedure you have participated in. You can check the names of other students who would be studying at the same partner school as you/in the same city/country and find out their e-mail addresses.
Reports about the abroad placements/Reports on studies abroad Logged in user Public information portal
-> Further information about VŠE
-> Study information (link)
You can find out here the names of students who have carried out/will carry out a study period abroad.
In case their stay abroad has already terminated, a report on the stay is available.
If their study period abroad has been carried out under Erasmus programme, to read their report you will in many cases be redirected to the so called NAEP database (NAEP dtb).
Checklist Logged in user & Student for whom information on the study abroad period has already been inserted in ISIS Student portal -> My study -> My study period abroad A table showing the names of the documents and administrative steps related to the study abroad period, where the International Office can register if and when each step has been completed (red dots are changed in green).
If there is any change in the checklist, you will receive an e-mail automatically generated by the system (due to technical reasons, the text of the e-mail message might be only in Czech language; we thank you for your understanding and would like to inform you that it says „A change in your Checklist has occured. See ISIS for more information.“).
If the boxes corresponding to Letter of Acceptance or Transcript of Records have been checked, it usually means that the International Office has received the documents per post and you are invited to come to pick them up.
Bank Connection/Bank Account Number Logged in user Information system set-up -> Personal data check To this account number your Erasmus grant will be transferred.
Please note that this number must be of an account open in a bank in the Czech Republic/a Czech bank account number (it is not compulsory that it is a CZK/Kč account, however, it should be convenient for you as the grant transfer will be done in CZK/Kč.)
Please check not only if there is a number visible, but also if it is marked as „active“.
If you need to insert or update this information, please contact your programme coordinator.
Scholarships/grants received Logged in user Student portal -> My study -> Study financing and scholarships Here you can check if your Erasmus grant has already been paid out by VŠE. The respective item will be called other special scholarship.
Report on study abroad/Evaluation of study abroad Logged in user & Student for whom information on the study abroad period has already been inserted in ISIS Student portal -> My study -> My study period abroad
  • For students studying abroad within the academic year 2013/2014: Please use this form to share your comments on your study abroad experience with fellow students and future Erasmus programme participants.
    (Please be assured that your effort is very much appreciated, especially considering that you are as well required to submit another questionnaire via a specific European Union database, which unfortunately cannot be accessed by other students.)
  • Erasmus programme participants in academic years 2008/2009-2012/2013 were asked not to fill in this form; they were required to submit their reports through the so called NAEP database (NAEP dtb, log in information and further instructions were provided per e-mail).

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More Erasmus for you

Sharing Erasmus Experience… / Erasmus Reports Database

As you know, each participant of the Erasmus programme has to submit a report on their Erasmus experience, once their period abroad has ended.

ISIS

There is a general database of reports on study periods/job placements abroad available within ISIS.
This database contains only reports submitted by VŠE students and is not connected only to the Erasmus programme, but to all kinds of programmes/schemes that support student mobility.
In case of the Erasmus programme participants, in many cases you will not find the reports themselves in the database (instead of the text of the report, a link to the so called NAEP database – see below for more information – will appear), but at least you will be able to see the names of the participants and always easily get their contact details.
Another advantage of the ISIS database is, that you can see the names (and contact details) of the students who have gone abroad even if the report on their stay abroad has not been published yet; i. e. you can check e. g. who are the students currently studying in the city where you will be going next semester.

NAEP Database: Academic years 2008/9-2012/2013

Reports submitted by Erasmus programme participants in academic years 2008/2009 to 2012/2013 are gathered in the so called NAEP database (NAEP = National Agency for European Educational Programmes; Czech national coordinator of the Erasmus programme) which can be freely accessed. The database contains the reports of all students of Czech higher educational institutions that have been sent abroad in the frame of the Erasmus programme between the academic years 2008/2009 and 2012/2013.
In summer 2012 the English version of the database was finally launched, so using it has become much more comfortable; it is true that you will find many reports written in Czech language, however, the reports of the students enrolled in the same study programme at VŠE as you, will normally be written in English.
You can filter the list or reports by:

  • Country: by clicking on its shape in the map on the left or by selecting its name from the list in the respective field.
  • City/town: by selecting its name from the respective field. If the school you are searching for does not appear when a certain city is selected, use other filters instead (e. g. Country and Home institution); it may happen that the official site of the university is located in a different city than you would suppose.
  • Host/receiving institution: by selecting its name from the list in the field University. If the name of your host institution does not seem to be included in the list, please do not worry and try to filter only by City or by Home institution; some universities do change names or do have several official version of their name.
  • Home institution: by selecting its name from the list in the respective field. (The name in Czech of the University of Economics, Prague, is Vysoká škola ekonomická v Praze.)
  • Academic year.
  • Type of mobility: you can choose among „all“ OR „(Mobility) For studies“ OR „(Mobility) For (job) placements“.
  • EILC: this field can help you find the reports of students who have participated in an EILC (Erasmus Intensive Language Course).

Erasmus Job Placement Mobility/Grant

Within VŠE’s degree programmes taught in English, the possibility of receiving an Erasmus grants for a job placement (internship, traineeship) abroad is open to International Management/CEMS MIM students. For more information please check the IM/CEMS MIM website and/or contact your programme coordinator.

Erasmus Intensive Language Courses (EILC) 2007/8-2013/14

This activity is no more available under the new Erasmus+ programme (2014/2015-2020/21).

EILC characteristics

These are courses of less widely spoken and less widely taught European languages. The less widely used language are all EU/EEA languages except for English, German, French and Spanish (however, Catalan, Valencian, Basque and Galician spoken in specific regions of Spain can be offered under the EILC scheme).

The courses are open to students going to do an Erasmus mobility either for studies or for job placement in the country/region where the respective language is spoken (i.e. you only can apply for an Italian EILC taking place in Italy if your Erasmus studies/job placement is to be carried out in Italy).

They are aimed to help the Erasmus students to learn the basics of the respective language or develop the intermediate level skills they have acquired before, and at the same time help them to know the culture of the country where they will spend their Erasmus period.
These courses may last 2 to 6 weeks (including at least 60 hours of study) and should precede the period to be spent at the partner university/in the host organization.

The summer/autumn courses take place in July-September, the winter courses are organized in January-February.

You will not have to pay any course fee and at the same time the period of your participation in the course will be included in the period of time for which you receive your Erasmus grant.

Detailed information on EILC is available on the European Commission website.

How to apply

Applications for EILC courses have to be submitted to the organizers through the VŠE International Office in May (for the summer/autumn courses) or in October (for the winter courses).

  1. Check the European Commission website and choose the course/courses you would like to apply for (the maximum is two). The offer of courses for the upcoming academic year is usually available at the end of April/in early May.
  2. Fill in the EILC application form (downloadable above) and send it per e-mail to your Erasmus coordinator at VŠE. This should be done usually by 23 May (in case you are applying for a summer/autumn course) or by 23 October (applications for winter courses).
  3. Your Erasmus coordinator at VŠE will forward your application to the organizer(s) of the course(s) you have decided to apply for. This must by done by the end of May (summer/autumn courses) or by the end of October (winter courses).
  4. Within approximately 3-4 weeks after the application deadline you will be notified by the organizer(s) if you are invited for participation in a course and you will be asked to confirm your participation.
  5. In case you are not offered a place in a course, you will be put on a waiting list and contacted by the respective organizer as soon as a place in a course is free.

Some final notes

As mentioned, you are only allowed to apply for a course organized in the country/region where you would be spending your Erasmus mobility period, however, the course does not have to be organized by the same institution where you will be spending your Erasmus study/working period (e.g. you can apply for/attend an Italian EILC in Perugia and then go to study in Milano).

As also mentioned, the EILC has to precede the Erasmus study/working period, however, there might be a slight overlap, provided that you will be able to fulfil all duties related to both the course and your Erasmus studies/job placement.
If you are going to do your Erasmus mobility abroad in the spring/summer semester, you are allowed to apply for a summer/autumn EILC, although there would be a several month break between the end of the language course and the beginning of your studies/job placement abroad.

The chance of being accepted to an EILC will depend on the number of applications the organizer receives. The organizers should carry out the selection of participants so that the group of participants is as diverse as possible as for the students‘ nationality, home institution and field of study; the first-come-first-served principle should not be applied.

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